Exhibitor Information
Exhibitor FAQs
Where is InnoTech taking place?
InnoTech happens at the
Cox Business Services Convention Center
1 Myriad Gardens
Oklahoma City, OK 73102
Phone: (405) 602-8500
When can I set up my exhibit space?
Exhibitors can move into Exhibit Hall 1 at the Cox Convention Center from
2:00pm - 7:00pm Wednesday, November 5, 2008
All booths must be set by 7:00 pm on Wednesday, November 5, 2008. Exhibitors will be permitted on the exhibit hall floor at 7:00am on Thursday, November 6, 20087 for final preparations prior to the exhibit hall opening at 8:30am.
When can I begin to dismantle my exhibit space?
Tear down will begin Thursday, November 6, 2008 at 4:30pm.
All exhibit materials must be cleared from the show floor no later than 8:00 pm, Thursday, November 6th.
What is included in each exhibit space?
Each 10'x10' booth space includes: BLACK booth carpet, 8' BLUE, BLACK & WHITE back drape, 3' high BLACK side dividers, a 7"x40" one-line identification sign, one 6'x30" BLACK skirted table, two side chairs and one wastebasket.
Does my booth space include electrical service?
No, because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service, telephone or internet service order please use the forms in your Exhibitor Services Manual or contact the Cox Convention Center Utility Services Division www.coxconventioncenter.com.
When will I receive the Exhibitor Services Manual?
The exhibitor services manual will be distributed via email in August and will contain general information, rules and regulations, lead retrieval, and hotel information, as well as all the various vendor forms that you will need to help you plan your participation in the 2008 InnoTech Oklahoma.
When is the deadline to pre-register my booth staff?
Please register your exhibit staff online no later than Friday, October 31, 2008. (It takes about 30 seconds...really!)
When can I expect to receive my badge in the mail?
Badges will not be mailed in advance.
You will receive a reminder/confirmation email a few days before the show which will include your unique barcode. To expedite your on-site check-in, simply print out the registration confirmation and bring it with you to on-site registration (outside Exhibit Hall 1 at the Cox Convention Center), where you will quickly receive your badge.
Does my exhibit fee include complimentary conference passes?
Yes, exhibitor registration includes access to all General InnoTech conference sessions, keynotes and vendor presentations, EXCLUDING the IT Executive Forum & Luncheon and the eMarketing Summit (which both include lunch and require separate registration and payment).
What are the Exhibitor registration hours?
Wednesday, November 5, 2008 2:00pm - 7:00pm
Thursday, November 6, 2008 7:00am - 4:30pm
What are the Exhibit Hall hours?
Wednesday, November 6, 2008 8:30am- 4:00pm
If I am shipping in our booth display and materials when should the truck arrive?
If you are shipping your booth and/or materials directly to the Cox Convention Center, the truck must arrive between 9am - 7:00pm on Wednesday, November 5, 2008. Shipments received at the Cox Convention Center prior to Wednesday, November 5, 2008 will be refused. (Please see below for shipping to the advance warehouse).
The address for shipping to show site is:
Exhibiting Company Name & Booth #
Hold for InnoTech
c/o Event 1
Cox Business Services Convention Center
1 Myriad Gardens
Oklahoma City, OK
If you are shipping your materials in advance of InnoTech, Event1 (our decorating company) will accept crated, boxed or skidded materials beginning Monday, October 6 through Monday, November 3, 2008.
The address for shipping materials to the advance warehouse is:
2008 InnoTech Oklahoma Conference and Exposition
c/o Event1 Productions, Inc.
Yellow Transportation
8000 SW 15th St.
Oklahoma City, OK 73128
To avoid additional after deadline charges, materials shipped in advance must arrive by Monday, November 3, 2008. After November 2, 2008, plan to ship your materials DIRECTLY to the Convention Center (see above for address).
How many exhibitor passes do I receive with my participation?
You may register as many exhibit staff as you would like but remember, to expedite your on-site registration, please pre-register your staff by October 31, 2008.
Can exhibitor pass holders attend the keynote sessions?
Yes, exhibitors are welcome to attend the keynote sessions.
Is there a host hotel for InnoTech?
The official InnoTech Oklahoma host hotel is the
Courtyard by Marriott Oklahoma City Downtown
2 West Reno Avenue
Oklahoma City, OK 73102
405-232-2290 phone
405-232-2202 fax
Just 2 blocks from Bricktown and steps from the Cox Business Services Convention Center, the Courtyard by Marriott Oklahoma City Downtown offers a prime location in the city's thriving urban area. This upscale hotel invites you with a spectacular atrium-style lobby and sleek and spacious guest rooms with luxurious bedding. The rooms, including 12 whirlpool king rooms, feature free high-speed Internet, oversized work areas, in-room coffee service, hair dryer and safe. Enjoy a fresh buffet breakfast at the Courtyard Grille while reading your complimentary weekday newspaper. Indulge in the deluxe fitness center and indoor pool. The Courtyard by Marriott is only 10 miles from the Will Rogers Airport.
Hotel offers on-site self-parking at a cost of $12.00 per day with unlimited in and out usage ($20.00/day for Valet).
The SPECIAL INNOTECH RATE of $144.00 (+ applicable state and local taxes, currently 13.88%) is available by calling the hotel directly at 405-232-2290 by Monday, October 6, 2008 and asking for the InnoTech rate. After October 6th, rooms and rates are based on availability.
