InnoTech Oklahoma Exhibitor Portal

General Information

Hello!

Welcome to the InnoTech Oklahoma Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Jackie Whetzel at jackie@mediaops.com.

Resources

Important Deadlines

  • Make payment for your booth ASAP but no later than Friday, October 22

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • Book hotel room ASAP

  • Order Lead Retrieval (optional) by Monday, November 1

  • (For select exhibitors) Submit company description by Wednesday, November 10

  • (For select exhibitors) Submit ad by Wednesday, November 10

  • Order any Decorator services/items or AV (optional) by Tuesday, November 16

  • Order power, hardline, and/or F&B (optional) items by Tuesday, November 16

  • Register booth staff by Friday, November 19

  • Ship materials to advance warehouse by Friday, November 26

  • Ship materials to show site by Tuesday, November 30

  • (For select exhibitors) Deliver 800 bag inserts ON Tuesday, November 30 by 12pm

 

Exhibitor FAQs

 

How do I register booth staff?

To save time when checking in onsite, we ask that all exhibitors working your booth to register prior to Friday, October 11. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events (such as Thunder Plains Developer Conference and IT Executive Luncheon) require separate registration and payment.

Exhibitors must use the link below to register yourself and your booth staff. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=70000009

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Jackie Whetzel if you need this login information at jackie@mediaops.com.

 

Where/how do exhibitors check-in?

Exhibitors can check in during exhibitor move-in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

Exhibitor move-in is on Tuesday, November 30 from 2:00pm to 6:00pm and Wednesday, December 1 from 7:00am to 8:15am. For best results and less stress, set up on Monday.

What are the exhibit hours?

The exhibit floor is open on Wednesday, December 1 from 8:30am to 4:00pm.

 

When is exhibitor move out?

Load out is on Wednesday, December 1 from 4pm to 6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.

 

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, av eqipment, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Event 1 Productions. Click here to access the Exhibitor Service Kit or go through the online ordering page

Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket; however, should you need additional furnishings, monitors/tv, material handling services, rental display units, etc Event 1 Productions offers many additional (optional) services. Please contact Event 1 Productions at mail@event1inc.net or 918-245-8006 with any decorating questions. Order by Tuesday, November 16 for discounted pricing.

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. For a discounted rate, order online or with this order form by Monday, November 1. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.

How do I order power or internet services?

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service or internet service order please sign up here. Contact the Oklahoma City Convention Center at (405) 602-8500 or exhibitorservices@okcconventioncenter.com with any questions. Order by Tuesday, November 16 for discounted pricing.

What do you offer for booth staff lunch?

Info coming soon!

 

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE

If you plan to ship your materials PRIOR to Exhibitor Move-In, Event 1 Productions will accept crated, boxed or skidded materials from Monday, October 18 to Friday, November 26. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2021 

C/O Event 1 Productions, Inc. 

ABF Freight System

1117 E Grand Blvd 

Oklahoma City, OK 73129 

 

SHIPPING MATERIALS TO SHOW SITE

Event 1 Productions will receive shipments at the exhibit facility on Monday, November 29 and Tuesday, November 30. By using this service, material handling fees will apply.

Shipments arriving BEFORE November 29 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Oklahoma City Convention Center must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2021

C/O Event 1 Productions, Inc. 

Oklahoma City Convention Center

100 Mick Cornett Drive

Oklahoma City, OK 73109

 

How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. Any contact by a list broker stating they have InnoTech contacts is untrue and should be careful with imposters. Also, InnoTech NEVER sells or rents lists to brokers or list management services. 

 

What is the happy 45-Minute Reception?

On December 1 from 3:15pm to 4:00pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside Exhibit Hall 3. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing.

 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Jackie Whetzel, at jackie@mediaops.com and she will be happy to assist.

 

Travel and Lodging Information

Driving to InnoTech Oklahoma? 

The Convention Center does offer parking at 15 SW 4th St., Entrance on Cornett Drive. It is $10 a day. More info can be found here: https://parkingokc.com/convention-center and here is the parking map: https://parkingokc.com/parking/

Need a Hotel?

We do not have a negotiated room block, but here are two of the closest hotels:

Fairfield Inn & Suites by Marriott Oklahoma City Downtown

10 SW 4th Street

Oklahoma City, Oklahoma 73109

 405-604-5050 

5 min walk to Convention Center

 

Omni Oklahoma City Hotel

100 West Oklahoma City Blvd.

Oklahoma City, Oklahoma 73109 

405-438-6500 

6 min walk to Convention Center

Looking for something fun to do after the event?

There's an Oklahoma City Thunder game against the Rockets on Wednesday, October 1 at 7pm. Buy discounted tickets here: www.okcgroups.com/innotechok

Marketing Tips & Tools

 

Tips

Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide discounted and/or complimentary passes so they can attend the conference and visit you at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists.  We can also create a nice HTML based email for you to use.

 

Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechOK.

 

TWITTER 

Be our guest at #InnoTechOK, the largest tech conference in the region. Visit www.innotechok.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] for your ticket! We will be at Booth [YOUR BOOTH NUMBER HERE], please join us! 

 

InnoTech Oklahoma’s twitter handle is @INNOTECH_OK.

 

FACEBOOK or Google+

Visit us at Oklahoma City Convention Center on December 1 for InnoTech Oklahoma; we are in Booth [YOUR BOOTH NUMBER HERE]. For more details, check out www.innotechok.com. Enter Discount Code [YOUR DISCOUNT CODE HERE] for complimentary and/or discounted InnoTech admission, on us!

 

InnoTech Facebook page URL: http://www.facebook.com/innotechoklahoma/

 

LINKEDIN

We are excited to be supporting Oklahoma’s IT community at InnoTech Oklahoma this year. Check out www.innotechok.com for speakers and conference topics. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary and/or discounted admission, courtesy of [YOUR COMPANY NAME].


InnoTech LinkedIn page URL: https://www.linkedin.com/groups/8131650

 

Graphic

We'd love to make a custom graphic for you to share publicly. Please let us know if you have not received one. 

 

HTML Email Code

We'd love to make a custom HTML email for you to share publicly. Please let us know if you'd like one.