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InnoTech Oklahoma Exhibitor Portal

General Information


Welcome to the InnoTech Oklahoma Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at


Important Deadlines

  • Make payment for your booth ASAP but no later than Friday, October 20

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • Book hotel room ASAP

  • Order Lead Retrieval (optional) by Monday, September 18

  • Order F&B (optional) items by Wednesday, September 20

  • (For select exhibitors) Submit company description by Friday, September 29

  • (For select exhibitors) Submit ad by Friday, September 29

  • Order any Decorator services/items or AV (optional) by Tuesday, October 3

  • Order power and/or hardline (optional) items by Tuesday, October 3

  • Register booth staff by Friday, October 6

  • Ship materials to advance warehouse by Friday, October 13

  • Ship materials to show site by Tuesday, October 17

  • (For select exhibitors) Deliver 600 bag inserts by Tuesday, October 17 by 12pm

General Information

Exhibitor FAQs

Exhibitor FAQs

How do I register booth staff?

To save time when checking in on site, we ask that all exhibitors working your booth to register prior to October 6. Exhibitor registration includes access to all conference sessions and vendor presentations. Please note, special events require separate registration and payment. Exhibitors must use this link to register yourself and your booth staff. You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria if you need this login information at You may register as many booth staff as you would like, there is no limit. A few important reminders about exhibitor registration:

  • Exhibitors/Sponsors are not allowed in the event area on the event day without an official badge.

  • Badges will not be mailed in advance.

  • Badges will be delivered to your booth during exhibitor setup times.


Where/how do exhibitors check-in?

Exhibitors can check in during exhibitor move-in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!


When is exhibitor move in?

Exhibitor move-in is on Tuesday, October 17 from 2:00pm to 6:00pm and Wednesday, October 18 from 7:00am to 8:15am. For best results and less stress, set up on Tuesday.

What are the exhibit hours?

The exhibit floor is open on Wednesday, October 18 from 8:30am to 4:00pm.


When is exhibitor move out?

Load out is on Wednesday, October 18 from 4pm to 7pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 7pm that evening.


Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, av eqipment, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Event 1 Productions. Click here to access the Exhibitor Service Kit or go through the online ordering page. Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket; however, should you need additional furnishings, monitors/tv, material handling services, rental display units, etc Event 1 Productions offers many additional (optional) services. Please contact Event 1 Productions at or 918-245-8006 with any decorating questions. Order by October 3 for discounted pricing.

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order here by September 18 for the best rate. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions. 

How do I order power or internet services?

Because each exhibitor has varying electrical service requirements, electrical service is not included. You can order online via credit card on our payment site by logging in here: the Oklahoma City Convention Center at with any questions. Order by October 3 for discounted pricing.

What do you offer for booth staff lunch?

InnoTech does not provide exhibitor meals. A concession stand with food and drinks will be located at the back of Exhibit Hall A from 9a-3p where exhibitors and attendees can purchase breakfast and lunch. 

How do I ship materials to the show?


Below is IMPORTANT information about shipping your event materials (display, brochures, etc.) to the warehouse for delivery to your booth on move-in day. If you plan to ship your materials PRIOR to Exhibitor Move-In, Event 1 Productions will accept crated, boxed or skidded materials from September 25 to October 13 at 4:30pm. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2023

C/O Event 1 Productions, Inc. 

ABF Freight System

1117 E Grand Blvd 

Oklahoma City, OK 73129 



Below is IMPORTANT information about shipping your event materials (display, brochures, etc.) directly to the event. Event 1 Productions will receive shipments at the exhibit facility on October 16 and October 17 between 9am to 3pm. By using this service, material handling fees will apply. Shipments arriving BEFORE October 16 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Oklahoma City Convention Center must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2023

C/O Event 1 Productions, Inc. 

Oklahoma City Convention Center

100 Mick Cornett Drive

Oklahoma City, OK 73109


How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service below is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. NOTE: DO NOT purchase an InnoTech list from a broker. This is a fake list and scam. InnoTech NEVER sells or rents lists to brokers or list management services.

What is the happy 45-Minute Reception?

On October 18 from 3:15pm to 4:00pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside the Exhibit Hall. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing. 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Manager, Maria Chalaire, at and she will be happy to assist.

Travel and Lodging Info

Travel and Lodging Information

Driving to InnoTech Oklahoma? 

The Convention Center does offer parking at 15 SW 4th St., Entrance on Cornett Drive. It is $10 a day. More info can be found here: and here is the parking map:

Need a Hotel?

We do not have a negotiated room block, but here are two of the closest hotels:

Fairfield Inn & Suites by Marriott Oklahoma City Downtown

10 SW 4th Street

Oklahoma City, Oklahoma 73109


5 min walk to Convention Center


Omni Oklahoma City Hotel

100 West Oklahoma City Blvd.

Oklahoma City, Oklahoma 73109 


6 min walk to Convention Center

Marketing Tips & Tools

Marketing Tips & Tools


Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide discounted and/or complimentary passes so they can attend the conference and visit you at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists.  We can also create a nice HTML based email for you to use.


Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.


Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.


Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechOK.



Be our guest at #InnoTechOK, the largest tech conference in the region. Visit and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] for your ticket! We will be at Booth [YOUR BOOTH NUMBER HERE], please join us! 


InnoTech Oklahoma’s twitter handle is @InnoTech_.


FACEBOOK or Google+

Visit us at Oklahoma City Convention Center on October 18 for InnoTech Oklahoma; we are in Booth [YOUR BOOTH NUMBER HERE]. For more details, check out Enter Discount Code [YOUR DISCOUNT CODE HERE] for complimentary and/or discounted InnoTech admission, on us!


InnoTech Facebook page URL: 



We are excited to be supporting Oklahoma’s IT community at InnoTech Oklahoma this year. Check out for speakers and conference topics. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary and/or discounted admission, courtesy of [YOUR COMPANY NAME].

InnoTech LinkedIn page URL:


Email Copy

We Invite You to Attend InnoTech as our Guest

We are excited to provide complimentary and discounted passes to the upcoming InnoTech Oklahoma, the region's largest IT & Security conference & expo.  Below are details for complimentary passes, conference topics, registration and speakers.  This conference also includes Contact Hours for association continuing education credits. 

InnoTech Oklahoma – A “must attend” event for tech professionals
Wednesday, October 18, 2023
OKC Convention Center, OKC

Visit for all the details.

Registration Passes and Details

This includes access to all InnoTech sessions, the exhibit hall for networking, lunch for the first 100 people in line, the Happy 45-Minute Reception and more! (Does not include IT Executive Luncheon or Women in Tech Summit.)  Enter Discount code INN2C to receive your complimentary admission or 20% off Women in Tech Summit and IT Executive Luncheon.

Kick off 8am Keynote Speaker Announced:
Beyond the Hype:  Present and Future of Gen AI for Enterprises - Morning Keynote Presentation
Presented by: Irina Sedenko, Research & Advisory Director of Info-Tech Research Group

InnoTech Oklahoma will include the following:

  • Educational sessions on Security, Cloud & Infrastructure, AI, Data & Analytics, IT Leadership, and DevOps & Applications

  • Complimentary lunch for the first 100 people in line

  • Happy 45-Minute Reception with complimentary drinks & prizes

  • Root66 Information Security Conference

  • OK ISAC Symposium hosted by OMES Cyber Command

  • Up to 7 Continuing education hours and/or credits

Sessions and exhibitors are updated regularly on Check it out for all the latest details.

See you October 18th!


We'd love to make a custom graphic for you to share publicly. Please let us know if you have not received one. 


HTML Email Code

We'd love to make a custom HTML email for you to share publicly. Please let us know if you'd like one.

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