Cox Convention Center

Oklahoma City, OK 73102

O: +01 503-570-6295 

F:  +01 866-232-1675 

© 2019 Prospera Events

InnoTech Oklahoma Exhibitor Portal

General Information

Hello!

Welcome to the InnoTech Oklahoma Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at mariac@prosperaevents.com.

 

Resources

Important Deadlines

  • Make payment for your booth ASAP but no later than Tuesday, October 8

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • Book discounted hotel room (and mention 'InnoTech') by Saturday, September 21

  • Order Lead Retrieval (optional) by Sunday, September 22

  • (For select exhibitors) Submit company description by Friday, September 27

  • (For select exhibitors) Submit ad by Friday, September 27

  • Order any Decorator services/items (optional) by Tuesday, October 8

  • Order power, hardline, AV, and/or F&B (optional) items by Tuesday, October 8

  • Register booth staff by Friday, October 11

  • Ship materials to advance warehouse by Friday, October 18

  • Ship materials to show site by Monday, October 21

  • (For select exhibitors) Deliver 800 bag inserts ON Monday, October 21 by 12pm

 

Exhibitor FAQs

 

How do I register booth staff?

To save time when checking in onsite, we ask that all exhibitors working your booth to register prior to Friday, October 11. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events (such as Thunder Plains Developer Conference and IT Executive Luncheon) require separate registration and payment.

Exhibitors must use the link below to register yourself and your booth staff. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000020

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria Chalaire if you need this login information at mariac@prosperaevents.com.

 

Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

Exhibitor move-in is on Monday, October 21 from 2:00pm to 6:00pm and Tuesday, October 22 from 7:00am to 8:15am. For best results and less stress, set up on Monday.

What are the exhibit hours?

The exhibit floor is open on Tuesday, October 22 from 8:30am to 4:00pm.

 

When is exhibitor move out?

Load out is on Tuesday, October 22 from 4pm to 6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.

 

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, av eqipment, etc?

Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket; however, should you need additional furnishings, material handling services, rental display units, etc Event 1 Productions offers many additional (optional) services. Please contact Event 1 Productions at mail@event1inc.net or 918-245-8006 with any decorating questions. Order by Tuesday, October 8 for discounted pricing.

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable, lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order online or with this form by Sunday, September 22. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.

How do I order power?

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service, telephone or internet service order please use this form, order online, or contact the Cox Convention Center at (405) 602-8500.

 

How do I order lunches for onsite staff?

We strongly recommend that you pre-order lunch for your booth staff who are working the event. Lunch is a pasta buffet served inside the exhibit hall (tickets will be required for exhibitors to access the buffet). Tickets may be purchased online in advance for $20/per ticket by using the exhibitor registration link to register your team and purchase their lunches. Lunch tickets will be distributed at registration/check in along with badges. To add lunch for staff that is already registered:

1) Log into this website: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000020

2) Make sure those you are buying lunch for have already been registered. If not, please register them.

3) Click on the booth staffer for which you wish to add lunch (by clicking the little arrow on the left side of their name)

2) Click the blue next button

3) Select “Buffet lunch" and click the blue save button

4) Then click “Pay Here” in the top right of the dashboard screen

 

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE

If you plan to ship your materials PRIOR to Exhibitor Move-In, Event 1 Productions will accept crated, boxed or skidded materials from Tuesday, September 21 to Friday, October 18 By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2019

C/O Event 1 Productions, Inc.

ABF

1117 E Grand Blvd Oklahoma City, OK 73129

SHIPPING MATERIALS TO SHOW SITE

Event 1 Productions will receive shipments at the exhibit facility beginning Monday, October 21. By using this service, material handling fees will apply.

Shipments arriving BEFORE October 21 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Cox Convention Center must be labeled as follows:

Company Name & Booth #

InnoTech Oklahoma 2019

C/O Event 1 Productions, Inc.

Cox Convention Center

1 Myriad Garden

Oklahoma City, OK 73102

 

How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. Any contact by a list broker stating they have InnoTech contacts is untrue and should be careful with imposters. Also, InnoTech NEVER sells or rents lists to brokers or list management services. 

 

What is the happy 45-Minute Reception?

On October 22 from 3:15pm to 4:00pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside Exhibit Hall 3. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing.

 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at mariac@prosperaevents.com and she will be happy to assist.

 

Travel and Lodging Information

Driving to InnoTech Oklahoma? 

Click here for a detailed map of the closest parking garages to our conference.

Need a Hotel?

Below are details about the host hotel and discounted room rates.  

The Renaissance Hotel Oklahoma City Convention Center

10 North Broadway, Oklahoma City, OK 73102(405)228-8000

With its four-diamond status, and renovated guest rooms and public space, this downtown Oklahoma City hotel is a place of style, class, and boasts a uniquely provocative ambiance. Services include a full spa, coffee shop offering Starbucks, 24 hour in-room dining, and a world-class executive chef. The Renaissance Hotel is smoke-free. Hotel offers valet-parking at a cost of $27.00 per day with unlimited in and out usage.

$136.00/room + tax(currently14.125%)

Book prior to Fri 9/21/19 and mention InnoTech for the discounted rate.

Marketing Tips & Tools

 

Tips

Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide discounted and/or complimentary passes so they can attend the conference and visit you at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists.  We can also create a nice HTML based email for you to use.

 

Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechOK.

 

TWITTER 

Be our guest at #InnoTechOK, the largest tech conference in the region. Visit www.innotechok.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] for your ticket! We will be at Booth [YOUR BOOTH NUMBER HERE], please join us! 

 

InnoTech Oklahoma’s twitter handle is @INNOTECH_OK.

 

FACEBOOK or Google+

Visit us at Cox Convention Center on October 22 for InnoTech Oklahoma; we are in Booth [YOUR BOOTH NUMBER HERE]. For more details, check out www.innotechok.com. Enter Discount Code [YOUR DISCOUNT CODE HERE] for complimentary and/or discounted InnoTech admission, on us!

 

InnoTech Facebook page URL: http://www.facebook.com/innotechoklahoma/

 

LINKEDIN

We are excited to be supporting Oklahoma’s IT community at InnoTech Oklahoma this year. Check out www.innotechok.com for speakers and conference topics. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary and/or discounted admission, courtesy of [YOUR COMPANY NAME].


InnoTech LinkedIn page URL: https://www.linkedin.com/groups/8131650

 

Email Copy

We'd love to make a custom email for you to share publically. Just let us know what format you'd like it in. In the meantime, you can use this generic one.

 

Graphic

We'd love to make a custom graphic for you to share publically. Just let us know what you'd like on it. In the meantime, you can use this generic one.